Board Meeting Tips – How to Keep the Discussions Focused and Stick to the Agenda

Board meetings are a crucial part of a successful business. With the proper planning and follow-up, your board of directors can make decisions that propel the company forward. The best way to improve your board’s efficiency is to keep the discussions focused and stick to the agenda. This will ensure that the meeting goes smoothly and all important topics are discussed thoroughly.

Distribute a complete agenda of the board meeting in advance of the meeting. This will allow board members to read the agenda and come to the meeting with a plan to share their thoughts. This ensures that all board members are on the same page regarding what information is needed to be covered when.

Start at the right time. This can help everyone feel excited and involved and can inspire punctual attendees. It can be tempting for committee members to spend too much of their time reading reports. But, it’s usually an unnecessary time-waster since the chairs of the committee should have already reviewed these reports in preparation for the meeting.

Set time limits for each topic, and keep the discussion focused to the issues on the agenda. This demonstrates respect for your board members’ time commitments and helps to make sure all the essential discussions are discussed during the meeting. Consent agendas allow the voting of non-controversial subjects upon, allowing more time at the board meeting to be devoted on strategic issues.

Keep the minutes as simple as possible. Use a template that is an outline of the agenda. Include details such as the names of people who are present, the headings for the topics to be discussed, and the draft resolution language that will be used for the decisions. Visual project management tools allow you to take notes at the same time as the board’s discussion and organize them afterwards for easy distribution.