Best Practices for Remote Board Meetings

In remote board meetings the participants are less compelled to be attentive more than in person. It’s www.boardgreenroom.com/medical-data-systems-overview/ easy to give in the temptation to check your email, grab a snack, or answer the telephone. You can avoid the majority of these problems by conducting your meetings efficiently. These best practices can assist you in keeping your virtual meetings on time, safe and efficient.

Use a reliable, online portal with board-management software that includes an agenda-building tool and video integration. It also includes other useful tools such as document centers and task managers. These tools let you conduct meetings without having leave the portal, and make sure that everyone is able to access them regardless of location, time zone, or device. It’s a good idea also to assign a moderator for your meeting. They will be able to oversee the entire system and ensure that the technology is functioning properly.

Make sure to send reminders to the meeting at least 24hrs prior to the meeting. This will reduce the amount of no-shows, and ensure that participants have all the information needed to take part. Additionally, you can use an agenda template that provides specific call details so participants aren’t lost in the conversation.

If a board member is unable to attend a board meeting remotely they must supply the board with a written explanation detailing their reasons and any reasonable accommodation requested. The board must then decide whether the excuse is legitimate. The process can be complex but the board should strive to be as fair and consistent as possible.